Activity 2: Modernise Central Medical Store (CMS)

To modernise the Central Medical Store, the projects and activities outlined below will be undertaken.

Work Breakdown Structure

65%

Activity Progress

Relocate Windhoek Central Medical Store to a functional facility commencing 2023.

Sub Activity Description:

Mobilize Resources - Finance Mobilize Resources - Land Recruitment of consultants (1 June 2021 – December 2021) Feasibility study and design Construction of the CMS Structure Construction management

Start Date: 2021-09-01

End Date: 2025-03-31

Duration: 30

Weeks

Status: Ongoing

Responsible Entity: Ministry of Health and Social Services

Risk: Covid-19 Associated Risk, Financial Risk, Resource Risk, Schedule Risk, Quality Risk

51%

Activity Progress

Enhance governance structures and mechanisms for the supply of pharmaceuticals and clinical supplies, and ensure appropriate staffing levels of qualified pharmacists and logistics officials at the CMS and all health centres/hospitals, for dispensing of medicine throughout the HPPII period.

Sub Activity Description:

Review of the Pharmaceuticals staffing levels across the country - April 2021 Onboarding on Performance Agreements (Management and Financial Management Meetings) – July 2021 Monitor and Evaluation of performance of Pharmaceutical Staff – August 2021 Completion of Activity 2.D (Dec 2020 – March 22) link to 22/23FY 22/23 FY 23/24 FY 24/25 FY

Start Date: 2021-04-01

End Date: 2025-03-31

Duration: 4

Years

Status: Ongoing

Responsible Entity: Ministry of Health and Social Services

Risk: Financial Risk, Resource Risk, Schedule Risk, Quality Risk

54%

Activity Progress

Improve to and maintain a Service level of 90% at the Central Medical Stores, by ensuring timely delivery and availability of pharmaceuticals and clinical supplies at health facilities, throughout HPPII.

Sub Activity Description:

Review of the Procurement Thresholds with MOF – Sept 21 – Sept 2022 Development of Online Bidding System (e-gp portal system) – OPM Training of trainers starting 25th of October 2021 Training of public entities on the e-gp portal system (01 November 21) Launch the online procurement portal 1st Dec 2021 – 14th Dec 2021 Increase Service Level from 66% to 75% October 21 – March 22 Increase Service Level to 75% - April 2022 – March 2023 Increase Service Level to 85% - April 2023 – March 2024 Increase service Level to 95% - April 2024 – March 2025

Start Date: 2021-09-01

End Date: 2025-03-31

Duration: 4

Years

Status: Ongoing

Responsible Entity: Ministry of Health and Social Services and Ministry of Finance

Cost: -

Risk: Financial Risk, Resource Risk, Schedule Risk, Quality Risk

100%

Activity Progress

Introduce tracking and reporting system for pharmaceuticals and clinical supplies to closely monitor and ensure availability of sufficient stock by 2022.

Sub Activity Description:

System Model configuration and setups 21/07/2221/12/08 System Integration Test 09 December 2021 - 16 December 2021 User Acceptance Testing 16 December 2022 - 03 January 2022 User training 10 January 2022 - 26 January 2022 Production System 28 January 2022 - 02 February 2022 Go-Live 02 February 2022 - 10 February 2022

Start Date: 2021-07-22

End Date: 2022-02-10

Duration: 180

Days

Status: Complete

Responsible Entity: Ministry of Health and Social Services

Quality: ISO 9001

Cost: N$3 190 000.00

Risk: Covid-19 Associated Risk, Financial Risk, Resource Risk, Schedule Risk, Quality Risk